CLASS TITLE: CLERK

BASIC FUNCTION:

Perform a variety of clerical duties involving filing and maintaining records or reports in support of a school or District function.

REPRESENTATIVE DUTIES/ESSENTIAL FUNCTIONS:

• Operate various office equipment to perform duties, such as a copy machine.
• Prepare letters, memoranda, bulletins, reports, schedules, list forms or other materials as assigned.
• Perform other clerical duties for the assigned supervisor and other staff members as directed.
• Maintain a variety of logs, records and files related to assigned office.
• Distribute various forms and provide information and assistance to students, parents, the public and staff regarding their completion in an accurate and timely manner.
• Answer telephones; take and relay messages; greet students and the public and provide routine information; direct inquiries to the appropriate person or office; make phone calls to request, provide or verify information as directed.
• Maintain supply and material inventory of assigned area as required; order, receive and distribute materials, equipment and supplies as directed.
• Assure the timely duplication and distribution of a variety of records, reports and other materials as directed.
• Schedule appointments and meetings; maintain various schedules and calendars.
• Sort and distribute incoming U.S. and intra-District mail.
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Telephone techniques and etiquette.
• Interpersonal skills using tact, patience and courtesy.

 ABILITY TO:

• Maintain regular and predictable attendance.
• Perform a variety of clerical duties involving filing and maintaining records or reports in support of a school or District function.
• Understand and follow oral and written directions.
• Operate office equipment.
• Meet schedules and time lines.
• Maintain records and prepare reports.
• Communicate effectively both orally and in writing.
• Work cooperatively with others.
• Complete work with many interruptions.

 EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS:

• Applicant must possess a High School Diploma or GED Certification.
• A criminal records check and physical are also required upon employment.